Today, Jefferson Health and its network of hospitals and physician practices serve patients throughout the Delaware Valley. We have a robust network of 18 hospitals, 3500 physicians, 9600 nurses, 3,876 licensed beds, and physician practices throughout the counties of:

• Bucks
• Camden
• Gloucester
• Montgomery
• Philadelphia

We are Philadelphia's second largest employer, and nationally ranked by US News & World Report in seven specialties including #2 Ophthalmology (Wills Eye), #9 Rehabilitation (MossRehab), #10 in Orthopedics (Rothman Orthopaedics at Jefferson Health, Philadelphia Hand to Shoulder Center, 3B Orthopedics, the Abington Orthopedic & Spine). Whether you’re in the city or the suburbs, Jefferson Health provides the exceptional care you expect – close to home or work – through our broad family of primary care physicians and specialists. Jefferson Health is home to nationally ranked experts who provide a personalized care plan for you. Sidney Kimmel Cancer Center – Jefferson Health is one of only 70 NCI-designated cancer centers in the country. With more than 30,000 employees, we are the largest health system in the Philadelphia region by total licensed beds. And our work to improve lives is never done.

In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education.

PRIMARY FUNCTION

Reports to the Office Manager and coordinates/collaborates with the management of all administrative matters of interest to the Division of Thoracic and Esophageal Surgery. This position supports the non-clinical and academic activities of the faculty and staff of the division. This position and will serve as the primary contact for the administrative office for the Division of Thoracic Surgery Excellent, organization, prioritization, communication, decision-making, and multi-tasking skills are essential in this key role.

ESSENTIAL FUNCTIONS:

• Maintain complete calendar and meeting scheduling for Divisional activities; resolve conflicts in schedule
• Maintains and manages the consult line
  • Communicates with the providers
  • Ensures proper distribution according to physician staffing
  • Updates protocol per division needs
• Support physicians’ activities:
  • Coordinate travel to meetings, conferences, society meetings and process reimbursements
  • Maintain and update CV, membership/subscriptions, process dues and fees
  • Handle renewal of licensures/privileges
  • Acts as gatekeeper to the Physicians
• Coordinates Divisional staff efforts (planning, scheduling and delegating)
• Support Faculty with various clerical needs to be determined in conjunction with Division Director
• Maintains liaison with both internal and external constituents
• Review incoming/outgoing correspondence and communications and draft appropriate responses
• Manage work flow and prioritize tasks
• Participate in relevant meetings
• Coordinate committee meetings
• Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson.

EDUCATIONAL/TRAINING REQUIREMENTS:

• High school diploma or equivalent, plus one to two years related work-experience and the ability to work in a fast paced environment is required.

EXPERIENCE REQUIREMENTS:

• Minimum two years of experience in similar or related position. Healthcare experience preferred.
• Should be knowledgeable in Microsoft Word, Excel, Office, and PowerPoint.
• Individual must be able to work independently and with minimal supervision, demonstrate initiative, establish work priorities and be detail oriented.
• Assistant must be discrete and capable of handling confidential information.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.