Executive Administrative Assistant – Hospital (Travel Contract) | San Francisco, CA (Mission Bay)

Executive Administrative Assistant at an academic medical center in San Francisco (Mission Bay). Travel contract, hybrid schedule — executive-level support and Microsoft Office proficiency required.

Join the Office of Opportunity & Outreach at a leading academic medical center in San Francisco, CA (zip 94158). Our team drives innovation, diversity, and excellence across hospital administration and higher-education outreach. Located in the vibrant Mission Bay neighborhood, this hospital administrative job offers access to waterfront parks, renowned restaurants, and a thriving cultural scene.

Job Details

• Weekly Estimated Pay: $2,030 – $2,190
• Location: San Francisco, CA 94158 (Mission Bay) — local candidates only; San Francisco Bay Area preferred
• Contract Duration: 26 weeks (April 20, 2026 – October 19, 2026)
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM (Hybrid: 2–3 days onsite per week)
• Hours per Week: 40
• Employment Type: Travel Contract — hospital/academic medical center administrative role

Job Requirements

• Bachelor's degree in a related field or equivalent experience/training
• Minimum 1 year of executive-level administrative assistant experience (5+ years strongly preferred) — experience in hospital administrative jobs or academic medical center environments highly valued
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Visio
• Intermediate to advanced knowledge of organization-specific computer applications and information systems
• Strong analytical, problem-solving, and project management skills
• Ability to multi-task and manage demanding timeframes with minimal supervision
• Exceptional communication and interpersonal skills, with political acumen and discretion
• Familiarity with federal regulations such as FERPA
• COVID-19 vaccination and booster required (medical/religious exemptions only)
• Local candidates only — must be able to commute to Mission Bay on scheduled onsite days

Responsibilities

• Provide high-level executive administrative support to the Vice Chancellor, Assistant Vice-Chancellor, and Chief of Staff — executive assistant responsibilities including calendar and meeting coordination
• Manage highly sensitive and confidential projects, assignments, and communications with discretion
• Serve as a key liaison with campus leadership, faculty, staff, students, and external stakeholders
• Coordinate special events, initiatives, and planning activities across the unit
• Develop and administer systems for managing information, projects, and communications throughout the unit
• Apply creative solutions to complex problems and proactively support organizational goals
• Represent Administration with professionalism and organizational savvy in hospital and higher-education settings
• Maintain confidentiality and use discretion in all matters

This is an exciting hospital administrative opportunity to join a dynamic team dedicated to advancing equal opportunity and fostering an environment of excellence and belonging. Apply now to join our healthcare administrative team in San Francisco's Mission Bay — submit your resume and cover letter today.

Benefits

401K with Matching, Healthcare, Dental and Vision

Equal Opportunity

We are an equal opportunity employer and value diversity across our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.