Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Requirements:

• Bachelor’s degree or equivalent work experience.
• Previous administrative or support experience in an educational setting preferred.
• Highly organized and detail-oriented.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Strong interpersonal skills, with the ability to interact effectively with students, faculty, and staff.
• Proficiency with Microsoft Office Suite and other relevant software.

To apply, please submit your resume, along with a cover letter detailing your relevant experience, to Dr. Kirby Wycoff [Register to View] [Register to View] Applications will be accepted until the position is filled.

Overview:

The Administrative Assistant will play a pivotal role in supporting the daily operations and strategic initiatives of the Doctoral Program. This individual will ensure smooth student enrollment processes, effective communication with students and applicants, and provide comprehensive support to the Program Director.

Location: Virtual (Program housed on Center City campus, may require periodic travel to campus)

Program: Doctor of Health Science Program

Department: Department of Health Sciences and Clinical Practice

Reports To: Program Director

Key Responsibilities:

Program Management:

• Provide comprehensive support to the Program Director in all aspects of program management, including preparation of reports, presentations, and other administrative tasks.
• Manage the Program Director's calendar, coordinating meetings, events, and other relevant activities.

Student Enrollment and Recruitment:

• Support student enrollment processes, ensuring all paperwork and requirements are met.
• Aid in the recruitment process by fielding inquiries and assisting in communication efforts to prospective students.

Course Registration:

• Coordinate course registrations and manage updates to programs of study.
• Ensure timely communication with faculty and students regarding course schedules and requirements.
• Liaise with faculty to gather course material, update schedules, and address any concerns related to course registration.

Scheduling and Filing:

• Maintain and organize the program's filing system, ensuring all documents are easily accessible and up-to-date.
• Schedule student mentor meetings, ensuring no conflicts and effective communication to all parties.

Communication:

• Serve as one of the first points of contact for students, faculty and applicants, ensuring timely and clear communication.
• Draft and disseminate program-related communications, including announcements, reminders, and updates.